How do I share my coaching session recordings? (2023 update)

Posted on: 07 Jun 2023

So, you got permission to record your session, and you’ve got a session recording, now you need to figure out how to share it with your mentor or a client.

If you’re working with a mentor, hopefully your mentor is using RaeNotes (if you don’t already have an account, sign up here and both ReciproCoach and you will get some free transcription minutes). If you’re both using RaeNotes, then RaeNotes makes it easy to share your audio recording and transcript. It also allows you to see each others assessment of the recording.

If you’re sharing a recording with a client, or with a mentor who is not yet using RaeNotes, then depending on how you recorded the session, the options for sharing are different.

If you’ve got a paid Zoom plan, then you can share it directly via Zoom. If you used Google Meet, then you can share it easily via your Google Drive, and Skype recordings are shared automatically via the Skype chat.

However, if you’re on the free Zoom plan or recorded your session using a different technology, with a local recording saved on your computer, then you’ll need to share it without blocking up someone’s email inbox by trying to attach it to an email!



Here are ReciproCoach’s best picks:


DropBox: We love and use DropBox. It’s so easy to use, whether via the website or via the desktop app. If you haven’t used it before, sign up for a free account here, upload your recording and then send the link to your client or mentor (with your client’s permission of course).


Google Drive: We also make the most of Google Drive. Most people have a Google account these days, so once signed in, you just need to go to your drive, upload your recording and then send off the link to the relevant people.


Of course, some coaches still use services like WeSendIt or WeTransfer, and they’re quick and easy to use with a simple one page interface where you upload your file and enter the email address of the recipient.


We have to say that we are quite cautious in choosing how we share sensitive files like confidential session recordings. For this reason, we prefer to use DropBox, as they openly state when “Dropbox personnel will, on rare occasions, need to access users’ file content”, whereas the other services do not appear to be quite as transparent.


You also need to consider whether you can turn off downloads for the application you decide to use. These days, with privacy laws like the GDPR, it’s advisable to limit the number of session recordings floating around the world. Google Drive allows you to turn off downloads when sharing, as do the Dropbox and Zoom paid plans.


If you have experience using any of the above, or any services not mentioned here, please leave us a comment to let us know.